Skip to main content

Frequently Asked Questions

Host FAQs

Are you and your organization interested in hosting a Professional Fellow? We have put together some of the most frequently asked questions about the Host application and selection as well as the hosting process and experience. We hope the answers are helpful to you.

If you have additional questions, please email the Fellowship team at PFPInclusion@umb.edu.

There will be two exchanges, one in Fall 2022 and another in Spring 2023:

  • Fall (September 30, 2022 – November 3, 2022) plus travel time 
  • Spring (May 5, 2023 – June 8, 2023) plus travel time 

The Fellowship training will be in person in the US unless otherwise specified. If COVID-19 or related travel restrictions occur, we will conduct the program virtually.

The following dates apply for the Fall 2022 Fellowship Exchange:

Fellows will arrive at the Host site on Saturday, October 1, 2022. They will depart the Host site on Saturday, October 29, 2022 and travel to Washington, DC.

There will be two inbound exchanges where Fellows from Kenya, Tanzania, Uganda, and Ethiopia will travel to the US to participate in a 5-week Fellowship Program. This includes a 4-week individual Fellowship placement training at a US Host site organization. 

Attached to each inbound exchange is an outbound exchange (total of 2 outbound exchanges) where selected US Hosts will travel to their Fellows’ home countries (after the completion of the US-based Fellowship) for a 2-week period during which they will provide additional training, mentoring, and technical assistance to their Fellows.

Inbound exchange refers to Fellows from Kenya, Tanzania, Uganda, and Ethiopia traveling to the US to participate in a 5-week Fellowship Program. This includes a 4-week individual Fellowship placement training at a US Host site organization.

Outbound exchange refers to selected US Hosts traveling to their Fellows’ home countries (after the completion of the US-based Fellowship) for a 2-week period during which they will provide additional training, mentoring, and technical assistance to their Fellows.

We will select approximately 8 Hosts through an open, competitive process initiated by a joint application submitted by the Host and their Fellow during the US-based Fellowship.

There is no guarantee that any one Host applicant will be selected or given priority based on an existing relationship.

We will select approximately 8 Hosts to participate in the outbound exchanges (4 Hosts from the Fall 2022 and 4 Hosts from the Spring 2023 Fellowship Exchange).

There is no guarantee that any one Host applicant will be selected or given priority based on an existing relationship.

We will open the call for outbound applications associated with the Fall 2022 Fellowship Exchange in early October 2022.

The call for outbound applications associated with the Spring 2023 Fellowship Exchange will open in early May 2023.

Hosts and their respective Fellows jointly develop and submit an online application.

We will open the call for outbound applications associated with the Fall 2022 Fellowship Exchange in early October 2022. The call for outbound applications associated with the Spring 2023 Fellowship Exchange will open in early May 2023.

Apply to be a Host online! Applications are due on June 3, 2022. If you are not able to apply online, download a text document of the application form, fill in the form, and email the form to PFPInclusion@umb.edu.

Note: Once you start the application, you can save and come back to the application any time without losing your information. If you have any questions or need the application in a different format, please contact: PFPInclusion@umb.edu.

Please note that we are currently only seeking Host applications for the Fall 2022 Fellowship Exchange. The call for Host applications for the Spring 2023 Fellowship Exchange will open in Fall 2022.

Hosts will be matched with Fellows whose professional interests and goals align with available opportunities. The intention is to identify and recruit Host site organizations that can best provide the experiences desired by the selected Fellows.

Yes. US Embassies and US Department of State officials play a critical role in overseeing program outreach and are involved in the Fellowship application review and candidate interview and finalist selection process.

There will be 9 to 10 Fellows per Fellowship Exchange, totaling approximately 19 Fellows for the entire program.

The distribution of Fellows will depend on the quality of applications from each country. We aim to have all four countries equally represented among the available Fellowship slots.

Each Host must support one Fellow. Hosts may have the option to support more than one Fellow either concurrently or subsequently.

Yes, you can host more than one Fellow either concurrently or subsequently.

Yes, you can apply to host Fellows during either or both exchanges.

Hosts should have expertise in disability inclusion policy or practice. They should be able to provide a working environment as well as supervision and mentorship in a specialized area related to inclusive civic engagement for 4 weeks.

There are significant benefits of engaging in international disability work!

By hosting a Professional Fellow from Kenya, Tanzania, Uganda, and/or Ethiopia, you can:

  • Expand your network and meet professionals with similar interests
  • Learn about inclusive civic engagement policies and practices globally 
  • Explore new opportunities for collaboration on shared issues and topics
  • Build relationships with foreign institutions affiliated with the Fellows, including Universities and disability-focused NGOs
  • Internationalize your disability work, research, and practice
  • Engage in cross-cultural dialogue and exchange 
  • Promote your institutional expertise on the international stage
  • Make a positive impact on inclusive civic engagement in Africa

In addition to these benefits, we will select approximately 8 Hosts to travel to their Fellows’ home countries (after the completion of the US-based Fellowship) for a 2-week period during which Hosts will provide additional training, mentoring, and technical assistance to their Fellows. This is called the outbound exchange.

For the outbound exchange, we will select Hosts through an open, competitive process initiated by a joint application submitted by the Host and their respective Fellow during the US-based Fellowship.

There is no guarantee that any one Host applicant will be selected or given priority based on an existing relationship.

Hosts are responsible for coordinating the following:

  • In-person supervision, training, and work experiences that support development of Fellows’ knowledge of inclusive civic engagement
  • Access to at least one volunteering or community service activity for the Fellow
  • A workspace with computer and Internet access for the Fellow
  • Housing for the Fellow for the duration of the Fellowship*
  • A homestay with a host family for the Fellow*
  • Access to, but not coverage of, local transportation for the Fellow
  • Access to events that expose the Fellow to American society and culture

*The Fellowship Program covers all housing and homestay costs for Fellows.

As part of the application, Fellows must identify a key policy or practice issue related to disability and civic engagement in their home countries. Fellows must propose a project that they plan to implement in their home countries within six months of completing their US-based Fellowship. This is called the follow-on project.

Fellows’ policy or practice issue will provide a focus for their individual Fellowship placement training during which they design an action plan for their follow-on project with input and guidance from their US Host supervisor and colleagues.

Once Fellows and Hosts have been successfully matched, program staff will initiate and co-facilitate (if needed) a series of virtual meetings for each Fellow-Host team. The purpose is for both parties to get to know each other and to work collaboratively on the Fellow’s Fellowship training schedule.

We will provide Hosts with a template schedule that lists the different types of activities that Fellows should engage in, the suggested durations for their engagements, and other pertinent information. We will also provide an example of a high-quality Fellowship training schedule from a past Host.

Fellowship training schedules must be finalized and submitted to the US Department of State for review and input at least three weeks prior to Fellows’ arrival in the US.

Hosts will support Fellows in the US for a 4-week period during which they provide work experience, supervision, and mentorship in the Fellow’s chosen area of inclusive civic engagement. 

All Hosts will have the opportunity to apply to participate in a 2-week, fully-funded visit to their Fellows’ home countries to provide additional training, mentoring, and technical assistance to their Fellows. This is called the outbound exchange.    

We will select approximately 8 Hosts on a competitive basis to participate in the outbound exchanges. Outbound exchange participants must be US citizens.

Yes, Hosts are required to provide Fellows a workspace with computer and Internet access for the duration of the Fellowship.

Fellows will be housed in local accommodations identified by the Host. This may include homestay (preferred), university dormitory, Airbnb, business hotel, or a combination thereof. We will work with you to arrange Fellows’ housing. 

With respect to housing costs, we will directly reimburse Hosts/housing providers for Fellows’ housing costs.

Note: Homestay providers are not responsible for preparing Fellows’ meals or transporting them to the Host site workplace. We will give each Fellow a per diem stipend to pay for their own food, local transportation, and incidentals.  

A homestay is an overnight stay at the home of a host family. The homestay should be safe and clean and should include a private bedroom.

Homestay providers are not responsible for preparing Fellows’ meals or transporting them to the Host site workplace. We will give each Fellow a per diem stipend to pay for their own food, local transportation, and incidentals.

We will directly reimburse homestay providers/host families for Fellows’ housing costs.

Yes, we will reimburse Hosts for Fellows’ housing, but funds are limited. We encourage Hosts to use homestays as much as possible to reduce costs, as this type of housing is less expensive than other housing types such as university dormitory, Airbnb, or business hotels.

Yes, we will reimburse Hosts for these costs as needed.

No, we expect Hosts to absorb these indirect costs. We hope that the benefit of hosting an international Fellow combined with the potential opportunity to participate in an outbound exchange outweigh some of the staff and time investments Hosts will be required to make. 

Yes. As the implementer of the Professional Fellows Program on Inclusive Civic Engagement, UMass Boston requires all Fellows to be fully vaccinated prior to the start of the US-Fellowship Program. Vaccines must be approved either by the US Food and Drug Administration (FDA) and/or the World Health Organization (WHO).

For more information, please refer to UMass Boston’s COVID-19 Policies.

We cover program-related flight costs to, from, and within the US as well as housing costs for all Fellows.

We will give each Fellow a per diem stipend to pay for their own food, local transportation, and incidentals. The stipend amount will vary depending on the location (city and state) where Fellows are pursuing their Fellowship placements. 

In addition to the per diem stipend, we will give each Fellow a one-time cultural allowance of $200 to use toward books or to participate in social and cultural events (e.g., visiting a museum, attending a football game, touring historical sites).

Yes. Each Fellow will receive a per diem stipend to pay for their own food, local transportation, and incidentals. The stipend amount will vary depending on the location (city and state) where Fellows are pursuing their Fellowship placements. 

Per diem amounts are based on official rates set by the US government.

For more information, please refer to the US government per diem rates.

In addition to the per diem stipend, each Fellow will receive a one-time cultural allowance of $200 to use toward books or to participate in social and cultural events (e.g., visiting a museum, attending a football game, touring historical sites).

Yes. Fellows will be covered by the US Department of State’s Accident and Sickness Program for Exchanges (ASPE) for the duration of their Fellowship.

ASPE is a limited health care benefit plan designed to pay covered medical expenses related to accidental injury or illness. COVID-19 is treated like any other illness under ASPE. 

For more information, please refer to the ASPE guide.

Yes, COVID-19 is treated like any other illness under Fellows’ health care benefit plan.  

For more information, please refer to the ASPE guide.

Hosts can reach Fellowship Program staff 24/7 during the 4-week Fellowship placement training. They will coordinate with Hosts to address any complications that may arise.

Fellows will have emergency health insurance provided through the US Department of State’s Accident and Sickness Program for Exchanges (ASPE). 

Fellows will be encouraged to bring all necessary prescription medications with them to the US.